LeadFlow: Automated Lead Capture and Nurturing
Website and ad leads go through AI scoring, CRM sync, personalized email sequences, and Slack alerts.
Client
GrowthForge Agency
Industry
B2B / Marketing Agency
Duration
3 weeks
Biggest result
4x
faster follow-up
Overview
Website and ad leads go through AI scoring, CRM sync, personalized email sequences, and Slack alerts.
The Challenge
GrowthForge Agency was capturing leads from their website and ad campaigns, but the handoff was manual and slow. Leads sat in a spreadsheet for days before anyone followed up. Their CRM was constantly out of date, and personalized follow-up emails were being sent too late — or not at all.
Our Solution
We built LeadFlow, an end-to-end automation pipeline using n8n. When a lead comes in from the website or ads, OpenAI scores it based on company size, industry, and message content. High-priority leads trigger instant Slack alerts and auto-sync to HubSpot. A personalized email sequence starts automatically, with AI tailoring each message to the lead's profile and behavior.
See it in action
See the automation pipeline light up step by step — from trigger to output.
Automation Pipeline
Lead Form Submit
AI Lead Scoring
Slack Alert
CRM Sync
Email Sequence
Before vs After
Drag the slider to compare the old process with the new one.
Before
2 days
Follow-up time
After
under 5 min
Follow-up time
Follow-up time
Before
2 days
After
under 5 min
Lead-to-meeting rate
Before
12%
After
16.4%
Manual data entry
Before
20 hrs/week
After
0
Results
0x
Faster follow-up
+0%
Lead-to-meeting rate
0
Hours saved per week
Improvement visualization
Key Features
- AI-powered lead scoring from website forms and ad campaigns
- Instant Slack alerts for high-priority leads
- Automatic CRM sync to HubSpot with enriched data
- Personalized AI-written email sequences triggered by lead behavior
- Automated follow-up reminders for sales reps
Tech Stack
Project Timeline
Discover
3 daysMapped lead funnel, identified bottlenecks in handoff and CRM data entry.
Build
12 daysBuilt n8n pipeline, integrated OpenAI scoring, HubSpot sync, and email sequences.
Launch
2 daysConnected to live forms, tested scoring accuracy and alert delivery.
Optimize
OngoingTune scoring thresholds, A/B test email sequences, monitor conversion rates.
"Our reps used to spend the first hour of every day entering leads into the CRM. Now it is instant. We follow up in minutes instead of days and meetings are up 37%."
Elena Petrov
Head of Growth, GrowthForge Agency
Want results like this?
Get a free consultation. Tell us your goal and we will show you how to get there.
Want results like this?
Get a free consultation. Tell us your goal and we will show you how to get there.
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